Application for Continuing Education Approval (General Hours)


TCA sponsors its divisions and chapters by authorizing them to use TCA’s continuing education provider number so that they may offer a variety of CE programs and events. Applications are reviewed by a team of professional counselors to ensure the program complies with the criteria set forth by each regulatory body.
If you are a TCA division or chapter, please complete the application below to request co-sponsorship of your program or event and use of TCA’s CE provider number.
Submit a separate application for each program offered. A multi-program event requires a separate request for each program.
 

  • 1-3 programs: Submit applications no less than 30 days prior to event
  • 4-10 programs: Submit applications no less than 60 days prior to event
  • 11+ programs: Submit applications no less than 90 days prior to event

 NOTE: This application is for GENERAL programs ONLY. Ethics programs MUST be submitted using the Ethics Hours Form.
Chapter and Division CE programs MAY NOT directly conflict with major TCA events and/or leadership meetings. 

 Virtual Meetings: 

  • Requests must be noted on CE Submittable form in the listed field.
  • Once program is approved, the IT Specialist will create a Zoom Webinar (all webinars are setup registration style).  Once created, the link will be sent to the chapter/division contact.  Check familiarity with hosting Zoom Webinar (tutorial if needed).
  • 1 day before webinar – host information will be provided securely.
  • Attendee Log and Distributing CE certificates: It is still the responsibility of the chapter/division host to manage distributing CE certificates to the attendees. For virtual meetings the host will use the Zoom attendee log as the official “sign-in sheet” for the CE record. This can also be used for distribution of the CE certificates. When the program is approved, you will receive a blank template of the CE certificate with the approval letter for reference.
  • Presenter Evaluation forms: Additionally, we also still need at least a sampling of 5 feedback forms. I’ve attached the feedback form for reference. Zoom has a polling mechanism that you can use to have all attendees answer the questions at the end of the meeting. Then we could just download the responses for the record. It is also acceptable to send out the .pdf to your attendees and have them return it. That is up to the chapter/division host to manage as they see fit. When the program is approved, you will receive a blank template of the evaluation form with the approval letter for reference.

Standing Approvals

Programs approved for co-sponsorship of CE hours through TCA hold the approval for 12 months, so long as the title, presenter, and content remain the same. If the program is being presented multiple times, a new application must be submitted for each occurrence of the program with all the supporting documentation. However, with the standing approval we are able to bypass the review process and expedite posting of information to websites for marketing purposes.

Rescheduling Approved Programs

If your program has been canceled or rescheduled email bobbie@txca.org. Provide details for the need of cancellation or rescheduling, including new dates and times. This information will be added to the CE record to ensure proper tracking of program information. 


Submitter Agreement
By submitting this application for continuing education co-sponsorship, I certify that it is in accordance with the process set forth in Section II. Administration, Part E. Use of TCA Continuing Education Provider Number of the TCA Governance Manual.
I understand that applications must be submitted for review as listed in the details above.
I understand that a division or chapter receiving approval of TCA's continuing education provider number for co-sponsorship is required to use TCA's online event registration system.
I understand that TCA retains twenty percent (20%) of the total program or event registration fee.
I understand that revenue will not be distributed to a division or chapter until all attendance rosters signed by program attendees and a sampling of program evaluations are returned to the TCA office. All attendance rosters and program evaluations MUST be completed and returned to the TCA office within 10 business days of completion of the sponsored program.
***If you do not receive an email confirmation upon pressing the Submit button, your program has not been received and you MUST resubmit.***

 

Application for Continuing Education Approval (Ethics Hours)

TCA sponsors its divisions and chapters by authorizing them to use TCA’s continuing education provider number so that they may offer a variety of CE programs and events. Applications are reviewed by a team of professional counselors to ensure the program complies with the criteria set forth by each regulatory body.

If you are a TCA division or chapter, please complete the application below to request co-sponsorship of your program or event and use of TCA’s CE provider number.Submit a separate application for each program offered. A multi-program event requires a separate request for each program.

  • 1-3 programs: Submit applications no less than 30 days prior to event
  • 4-10 programs: Submit applications no less than 60 days prior to event
  • 11+ programs: Submit applications no less than 90 days prior to event

NOTE: This application is for ETHICS programs ONLY. All other programs must be submitted using the General Hours Form.

Chapter and Division CE programs MAY NOT directly conflict with major TCA events and/or leadership meetings.

  Virtual Meetings: 

  • Requests must be noted on CE Submittable form in the listed field.
  • Once program is approved, the IT Specialist will create a Zoom Webinar (all webinars are setup registration style).  Once created, the link will be sent to the chapter/division contact.  Check familiarity with hosting Zoom Webinar (tutorial if needed).
  • 1 day before webinar – host information will be provided securely.
  • Attendee Log and Distributing CE certificates: It is still the responsibility of the chapter/division host to manage distributing CE certificates to the attendees. For virtual meetings the host will use the Zoom attendee log as the official “sign-in sheet” for the CE record. This can also be used for distribution of the CE certificates. When the program is approved, you will receive a blank template of the CE certificate with the approval letter for reference.
  • Presenter Evaluation forms: Additionally, we also still need at least a sampling of 5 feedback forms. I’ve attached the feedback form for reference. Zoom has a polling mechanism that you can use to have all attendees answer the questions at the end of the meeting. Then we could just download the responses for the record. It is also acceptable to send out the .pdf to your attendees and have them return it. That is up to the chapter/division host to manage as they see fit. When the program is approved, you will receive a blank template of the evaluation form with the approval letter for reference. 

Standing Approvals

Programs approved for co-sponsorship of CE hours through TCA hold the approval for 12 months, so long as the title, presenter, and content remain the same. If the program is being presented multiple times, a new application must be submitted for each occurrence of the program with all the supporting documentation. However, with the standing approval we are able to bypass the review process and expedite posting of information to websites for marketing purposes.

Rescheduling Approved Programs

If your program has been canceled or rescheduled email bobbie@txca.org. Provide details for the need of cancellation or rescheduling, including new dates and times. This information will be added to the CE record to ensure proper tracking of program information. 

Submitter Agreement

By submitting this application for continuing education co-sponsorship, I certify that it is in accordance with the process set forth in Section II. Administration, Part E. Use of TCA Continuing Education Provider Number of the TCA Governance Manual. 

I understand that applications must be submitted for review as listed in the details above. 

I understand that a division or chapter receiving approval of TCA's continuing education provider number for co-sponsorship is required to use TCA's online event registration system. I understand that TCA retains twenty percent (20%) of the total program or event registration fee.

I understand that revenue will not be distributed to a division or chapter until all attendance rosters signed by program attendees and a sampling of program evaluations are returned to the TCA office. All attendance rosters and program evaluations MUST be completed and returned to the TCA office within 10 business days of completion of the sponsored program. 

***If you do not receive an email confirmation upon pressing the Submit button, your program has not been received and you MUST resubmit.*** 

TCA Continuing Education